About ADME International (ADMEI)
Governance Documents
ADMEI has two governance documents. The Bylaws were last revised February 2007. At that time, Policies and Procedures were separated into a separate document. Please use the links at the right to access either of these documents.
Proposed ADME Bylaw Amendments
Background
When ADME was first formed, it was an individual membership organization that was focused on the needs of the DMC owner. Over the years, ADME has expanded its focus to include both key sales and operations staff.
Membership benefits, including reduced fees for the annual conference and DMCP program, were extended to the staff of a DMC that had at least one ADME member. The result was that ADME began to function as a quasi trade association while still officially organized as an individual membership organization.
Membership Task Force
Beginning in 2009, the ADME board of directors began to explore the implications of changing the membership model from an individual member to a company membership. A task force was appointed to make specific recommendations for a trade association, including the number of representatives from each company, new membership categories, membership benefits, and dues structure.
Benefits of Company Membership Model
The change from an individual membership model will provide the following benefits:
- The Executive Member will now be the Company Voting Representative
- Up to five individuals may be designated to receive all ADME information
- Any staff member is entitled to membership discounts for any ADME program
- ADME will continue to strengthen its focus on the benefits and services designed to help the DMC
Bylaws
Due to the significant changes in the bylaws, we are providing just the revised bylaws for membership approval. The original bylaws are available for review at www.adme.org/ . The articles that have been amended are:
- II Mission (approved by the ADME Board of Directors May, 2010)
- III Membership
- V Membership Meetings and Voting
- VI Executive Committee and Board of Directors
In the review of the bylaws, the board also took the opportunity to remove redundant sections regarding the Executive Committee and Board of Directors and incorporate remaining sections into Article VI.
Membership Categories
There will now be six categories:
- Company – will include all current Executive and Affiliate members
- Affiliate – now refers to DMC consortia head office
- Provisional – formerly Active member
- Supplier Partner – formerly Affiliate member
- Faculty/ Student – no change
- Emeritus – no change
The description for each category is included in the Policy and Procedures Manual, as follows:
(a) Company Membership/Voting Representative
Organizations must meet requirements to be members of the association. The primary criterion for membership is the company be defined as a Destination Management Company (DMC).
A DMC is a professional services company possessing extensive local knowledge, expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics. (May 1977)
If thecompany fits the definition of a DMC, then it has met the first membership requirement. The remainder of the requirements for membership are:
(a) Primary focus of legal entity of company or division of the company must be that of destination management.
(b) Company must provide 4 out of 5 key services listed through the office location in which the membership is held.
1. Events
2. Activities
3. Tours
4. Transportation
5. Program Logistics
(c) Company must carry a designated minimum of $1,000,000 general liability insurance.
(d) Company must have a web site that accurately defines the DMC services offered.
(e) Companymust be a member of a local Convention & Visitors Bureau, Chamber of Commerce (if no CVB exists), or Tourism Office. If these membership opportunities are not available, business must have representation in a Convention Industry Council member association.
(f) Must be in business a minimum of two (2) years
(g) Must be a sole proprietorship, partnership,company, corporation, or limited liability company.
Company will designate one voting representative.
A Company Membership includes a total of 5 individual representatives, one of which is appointed as the voting representative for that company.
Membership is location specific; offices included in one company membership shall be limited to 100 mile radius of the primary location.
Additional representatives shall be from the location that has the membership.
(B) Affiliate Membership
Affiliate Membership shall be available to individuals representing the head office, corporate office or other central office of a recognized franchise, consortium, collection or other grouping of Destination Management Companies.
If this member falls into any other voting membership category, that member shall receive a total of one (1) vote.
An affiliate membership includes a total of 3 individual representatives, one of which is appointed as the voting representative for that company.
(C) Provisional Membership
A Provisional Membership shall be available to those destination management companies that do not meet all of the criteria as listed in Section A above. The Membership Committee may grant provisional membership to companies that are missing no more than two of the three criteria listed below:
(c) Company must provide 4 out of 5 key services listed through the office location in which the membership is held.
1. Events
2. Activities
3. Tours
4. Transportation
5. Program Logistics
(e) Company must have a web site that accurately defines the DMC services offered.
(f) Must be in business a minimum of two (2) years.
All other membership criteria must be met. All criteria for full membership must be met before receiving full benefits of membership. When criteria are met, the member may petition to be granted company membership status.
Provisional membership may be extended for an additional 12 months in order to meet the (2) years in business criterion.
Company will be listed solely in the Members only section for 12 months.
Provisional membership benefits are limited to: access to educational events, internal communications, webinars, listing in the internal membership directory only available to members
(D) Supplier Partner Membership
Membership shall be available to a designated representative of companies engaged in providing products and services related to the conduct and operation of Destination Management Companies and the meetings, events, and services they implement. Each Supplier Partner may name up to a total of three representatives. There is no limit to the number of Supplier Partner companies permitted to join ADME.
The designated representative of a Supplier Partner may vote and may serve as Director.
(E) Faculty / Student Membership
Faculty Membership shall be available to individuals employed as faculty in graduate or undergraduate academic programs in the Hospitality Industryand having met one of the following requirements: 1) currently teach at least two classes per semester, 2) currently teach at least one class per quarter or 3) has taught at least four classes in the past academic year. Student membership shall be available to individuals enrolled in a graduate or undergraduate academic program directly related to the Hospitality Industry for at least six quarter or semester hours. Verification of enrollment is required.
Faculty/Student members do not have the right to vote or hold office.
(F) Emeritus Membership
Emeritus Membership may be conferred by the Board of Directors, providing the applicant has been a member in good standing for fifteen (15) years or more and has retired. Emeritus members do not have the right to vote or hold office. In recognition of their contributions to the association, Emeritus members will receive complimentary membership.
